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Digital Preservation Policy

Collections will be digitized according to, and in direct support of the Digital Projects Mission: In direct support of the mission statement of the Country Music Hall of Fame and Museum, the Digital Projects mission is to preserve and protect its collections; using best practices and available and emerging technologies to provide appropriate access to these collections.

An annual workplan provides details of the materials to be digitized each year under the routine digitization program, and according to defined workflows and best practices. 

Why we digitize:

What we digitize:

The following primary selection criteria are applied:

The following secondary selection criteria are applied:

How we digitize

In compliance with copyright: we will do our due diligence and make a good faith effort to determine and comply with copyright. We will exercise our duty to make copies for preservation. When appropriate, we will use and comply with appropriate licensing.

 

Digitization will comply in accordance with copyright law and other relevant legislation and protocols. The Country Music Foundation takes a risk management approach in cases where all reasonable efforts have failed to identify and locate the copyright owner(s). Any person who believes they are a copyright owner of material made available online is encouraged to contact the Country Music Hall of Fame and Museum.

 

The Museum will strive to comply with the ISO 16363 compliant digital repository requirements.

 

The Museum will use the Federal Agencies Digital Guidelines Initiative’s Technical Guidelines for Digitizing Cultural Heritage Materials as a framework for best practices in digitizing content and metadata creation.

 

The museum will consult the Digital Preservation Coalition Digital Preservation Handbook for file storage best practices and is committed to maintaining 3 copies of each preservation file. Preservation and access files will be stored in a primary NAS storage array that is fully replicated to a second, separate on-site NAS storage array. A third copy of the preservation files will be copied to LTO tape and stored offsite at Iron Mountain.

Access to Digital Collections

The use and reproduction of items in the digital collections will be in accordance with Museum Archives policies on access and use, and will comply with any copyright or other access restrictions. The Museum will make digitized items freely available to the public for research and scholarship via the Digital Archive.

 

 

 

 

 

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